If you are in the market to Lease or Buy a Copier machine for your business, you may want to consider reading this post. With the right copier, you won’t have employees lined up waiting for jobs to be completed, or wasting time doing manual tasks that could be automated. Essentially, with the right copier, your employees spend more time doing tasks that significantly affect your bottom line.
When choosing which copier is right for your business, ask yourself the following questions:
WHAT WILL THE COPIER BE USED FOR?
Make a list of tasks you expect your office copy machine to perform. For example, many businesses use their machines for copying, scanning, faxing, printing, folding, stapling and saddle stitching. With the right office copy machine, these tasks can be automated.
While your copier must be able to print, saddle stitching would be ideal but not be essential. This list will help you determine the final configuration and investments required for your equipment.
WHAT IS YOUR MONTHLY PRINT VOLUME?
Essentially, how much are you using your office copy machine? Are you printing off thousands of documents, or are you printing a few pages each day? How many employees use the copier? Higher-end copiers handle higher print volumes better than lower-end varieties.
Use your monthly print volume to answer the next question, too.
HOW FAST DO YOU NEED TO PRINT TO KEEP UP WITH DEMAND?
If you’ve ever noticed a line forming at your business copier, or heard people complaining about how long it takes to print something, your copier is not printing enough pages-per-minute to keep up with current demand. Alternatively, your machine may be tied up producing a large, complicated print project.
While this one is a bit trickier to gauge, try paying attention to your copiers during their busiest times of the day. Are the machines backed up? If so, they either need to print faster, or you could benefit from adding another copy machine to your fleet.
HOW MANY OFFICE COPY MACHINES ARE NEEDED?
Many factors need to be considered when you’re determining how many machines your business needs. First, look at the volume. Next, consider the number of employees that use the printer regularly. Finally, think about your office layout. How far does each employee have to go to get to the nearest printer? If they’re required to wander through a maze of cubicles or go to another floor in your building, the copier’s placement might be wasting your employees’ time.
WHAT ARE YOUR CURRENT PRINT COSTS?
To determine your current print costs, start by listing every type of cost associated with your current print network. Are you spending money on repairs? What do your supplies – toner, paper, staples, etc. cost? How much are you paying for service? How much is it costing you to print documents? Make sure to factor in supplies, paper, toner, maintenance, troubleshooting, etc.
Choose the Right Business Copier – Calculate Your Print Costs
Read Understand the Components that Determine Your Printing Costs for assistance in gathering and calculating all costs related to your organization’s printing, or request a print assessment.
CHOOSE THE RIGHT OFFICE COPY MACHINE
Answering these questions will guide you toward the ideal business decision, but it is easier said than done. Unless you’ve been consciously paying attention to your costs and print volume, for example, up until this point, it may be difficult to get an accurate measurement on your own.
A print provider can assist in collecting this information. Once the data is gathered, together you can analyze and translate it into answers. Then, choosing the right business copier will be simple.